When it comes to paying employees, laws and the IRS have made the payroll function a time-consuming nightmare for small business owner.

Small business owners spend an average of eight hours a month performing payroll functions. That’s 12 full days a year that could be spent generating sales, prospecting for new business opportunities, improving products or services, or servicing customers.

We offer payroll solutions that meet your business’s needs and enable you to spend time doing what you do best–running your company.

Why Outsource Your Payroll…

• It’s Cost Effective
  Use your staff more efficiently by letting us handle payroll and the associated legal details. Reduce overhead by removing the need to hire specialized employees.
• It’s a Time Saver
  Our payroll service eliminates the burden of customizing, updating, and maintaining your own payroll system–no more data entry, no more researching updates or new laws, no more worries.
• Worry-Free Payroll Tax Filing
  Eliminate the risks of calculating and filing your own payroll taxes by having professionals do it for you. Federal, state, and local payroll tax laws are frequently changing and becoming more complex.  How much time do you want to spend learning all the rules and keeping your information up to date?
• Allows You To Focus On Core Competencies
  Our professional staff allows you to focus on the core competencies of your business. We are accounting professionals–you get the experts working for you and with you.
• Comprehensive Reports
  You get a wide variety of user-friendly and accurate payroll reports. For a nominal fee, we will include union reports, certified payroll, workers’ compensation reports, and much more.

Get the Payroll Solution That Best Fits Your Needs.
We know that when it comes to payroll service – no one size fits all. Our firm will develop a custom payroll processing solution for your unique business needs.

Everything is better when your cash-in exceeds your cash-out. A cash crisis can be emotionally devastating, and it can even jeperdize your business.

Our cash management service allows you to…

• Know when, where, and how your cash needs will occur.
• Know what the best sources are for meeting your additional cash needs.
• Be prepared to meet these needs when they occur by keeping good relationships with bankers and other creditors.

The starting point for avoiding a cash crisis is allowing us to develop a cash flow projection for you. We can help you develop both short-term (weekly, monthly) cash flow projections to help you manage daily cash requirements and long-term (annual, 3-5 year) cash flow projections to help you develop the necessary capital strategy to meet your business needs.

Need funding to grow your business? Requesting a business loan without adequate preparation sends a clear message to the lender: High Risk! Therefore, it pays to be prepared and organized in your approach to financing.

Put your best foot forward by allowing us to prepare a winning loan proposal for you. Our proposals have a high likelihood of success because they’re created from the lender’s perspective.

You get the money you need because we know exactly what banks want to see. Even more importantly, we know how to prove to them that you’ll be able to pay them back.

Our winning loan proposals come complete with…

• Executive Summary: Where we concisely state the purpose of the loan, the exact amount of money required, and an explanation of what the loan will be used for and why it’s needed.
• Pro-forma Cash Budgets and Financial Statements: We use your data and underlying assumptions to prepare information that your banker can easily read and buy into.
• Owners Personal Financial Statements: We make copies of the last 3 years of personal tax returns for the bank as well as identify the collateral being pledged as security for the loan.
• Representation: We help substantiate your financial needs/position to your banker in person.

A Strategic Business Plan is much more than a tool to obtain financing. If you still have all your plans and ideas locked up inside your head, preparing a strategic plan can help you clarify your company’s direction. It can ensure that your key leaders are all on the same page and keeps both management and staff focused on the tasks at hand.

A Strategic Plan is often needed when…

• Starting a new venture, product, or service
• Expanding a current organization, product, or service
• Buying a new business, product, or service
• Turning around a declining business

The Strategic Plan provides a blueprint describing your company, its products, the competitive environment, management team, financial health, and business risks.

The plan allows you to…

1. Identify and describe the target customer profile, features, advantages, and benefits of your new venture, product, or service.
2. Justify that your plans are credible by fully researching the need being filled with your new venture.
3. Develop marketing plans, including full descriptions of targeted promotional campaigns with implementation timelines.
4. Develop staffing plans, including identifying the key players, skills, attitudes, and expertise needed to build the venture.
5. Develop management plans including full descriptions of management systems and timelines for implementation.
6. Develop financial plans, including projected startup costs, operating costs, revenue, profits, and break-even analysis for the first 3 to 5 years.

Projected financial plans allow you to effectively predict upcoming problems or prevent them. In other words, the perspective gained through your Strategic Business Plan can make a significant contribution to your company’s success and help you get the funding you require. In fact, most lending institutions and private investors will require you to provide a solid financial plan.

If you own a family business, retirement isn’t simply a matter of deciding not to go into the office anymore. You’ve got some critical questions to answer, like…

“What happens to the business when you’re no longer running it?” and

“Will you have enough money to retire?”

The family dynamic complicates the whole transition because of the relationships and emotions involved. Most people are not comfortable discussing topics such as aging, death, and financial affairs.

Developing and implementing a well-designed succession plan is essential to the survival of a family business from one generation to the next.

We help you with these key issues –

• Keeping it in the family. Are you going to pass the business on to your family or sell it to a third party? We help you weigh the advantages and disadvantages of each of these options.
• Who’s going to run the business when you’re gone? Management and ownership are not one and the same. You may decide to transfer management of your business to just one of your children but transfer equal shares of business ownership to all your children, whether they’re actively involved in the business or not.
• Minimizing tax implications. The tax burden when transitioning a family business can be significant. The challenge is that a family business is not generally a liquid asset, but taxes are typically due when ownership is transferred.
• Making it fair. Transferring family ownership often adds a tremendous amount of stress to individual family members. We review your individual goals and family goals to craft a succession plan that aligns with these goals.

What we do for you…

We help you develop a succession plan focusing on these 5 issues…

1. Business Valuation
2. Business Restructuring
3. Tax Consequences
4. Retirement Projections
5. Tax Projections

Thinking of owning your own business?

A methodical plan of action is needed to fulfill your dream or goal of being your own boss and running a successful business. Success lies in the approach you choose to take. We help you avoid the common pitfalls that many new small business owners make when starting their new venture.

We help you…

1. Prepare an initial business plan to clarify your marketing, management, and financial plans.
2. Determine your start-up capital needs.
3. Identify sources of start-up capital and backup sources if needed.
4. Evaluate and quantify your borrowing power so you know how much money you can get your hands on if needed.
5. Select a business structure that best fits your needs by evaluating tax advantages, legal exposure, ease of operation, and portability should you need to relocate.
6. Select the right accounting software by evaluating your budget, needs, and hardware.
7. Prepare a Cash Flow Budget, so you know exactly how much money you need to keep the business alive each month for the first few years. Unplanned cash requirements are always emotionally painful.
8. Establish billing and collection procedures to maximize your cash flow.
9. Establish procedures to monitor and control costs.
10. Set up a home office so you can maximize your tax deductions.
11. Prepare and file all required state and local licenses and permits.
12. Prepare and file your application for your Federal Employer Identification Number.
13. Provide payroll and payroll tax filing when you bring on your first employee.
14. Comply with employment laws, so you don’t get hit with fines and unhappy employees.
15. Identify your business insurance needs.
16. Develop a solid Operating Agreement.

We can help you set up and maintain your non-profit organization’s tax-exempt status by handling all the IRS reporting for you. Each year the IRS requires most tax-exempt organizations to submit Form 990 and its relations, which includes the following items.

1. Income Statement with very specific revenue and expense categories like donations, salaries, postage, rent…
2. Balance Sheet with specific categories like cash, accounts receivable, accounts payable…
3. Functional Expense Statement with all the expenses allocated to either program services, fundraising, or operations.
4. Individual Program Expense Statement that reports all of the expenses for each program or service like seminar programs or educational mailings.
5. Revenue Support Schedules that detail the organization’s sources of income in specific categories like charitable donations, membership fees, and investment income.

The IRS uses these very specific Revenue Supporting Schedules to determine if your organization will retain its tax-exempt status. So it’s imperative that you build your accounting system around these revenue and expense classifications.

Here’s what we do for you…

• Review and compile your financial statements
• Design, install, and maintain your Accounting System
• Weekly, bi-weekly, or monthly payroll preparation
• Payroll Tax Preparation and Deposits
• Provide training for your accounting personnel
• Complete and file your non-profit status application
• Provide training for your board on non-profit financial statement usage and effective budgeting practices
• Prepare and file the 990 and 990T tax forms
• Prepare your initial start-up documentation, including incorporation, federal employee identification number (FEIN), and payroll setup with federal and state agencies.
• For Churches: we prepare the pastoral housing allowance and other required benefit documentation to meet the complex dual status of ministers.

If you’re starting a new not-for-profit organization, we can help you prepare your organization’s 501 (c)(3) application for tax-exempt status.

Here’s what’s needed…

• Articles of Incorporation containing the Exempt Purpose Statement as described in IRS Code section 501(c)(3) and defined in Treasury Regulation 1.501(c)(3)-1 Paragraph d and the Dissolution Statement described in Treasury Regulation 1.501(c)(3)-1 Paragraph b subparagraph 4 (“Organizational Test”).
• Employer Identification Number
• By-laws of the Organization
• Minutes of Board Meetings
• Names, Addresses, and Resumes of Board Members
• Names and addresses of all Active Members
• Inventory of Assets like cash, furniture, equipment, property, pledges…
• Inventory of Liabilities like mortgages, accounts payable, loans…
• Rent/Lease Agreements and Contracts
• Revenue and Expense Statement for the last four years or as far back as possible if your organization has been in existence for less than four years.
• Written Reason for Formation and History of the organization.
• Organization Mission Statement or Statement of Faith or Beliefs for Churches and other Religious Organizations.
• Organization Activities, Operations, and Programs Documentation, including your statement of purpose & operations, food programs, fundraisers, flyers/brochures/pamphlets…
• Financial Support Documentation including all sources of revenue like contributions, tithes, offerings, fundraisers…
• Fund Raising Program Descriptions
• IRS Processing/Filing Fee

We are happy to prepare any of these items if you need help.

At times you may need a trained outside professional to evaluate your company’s operations to determine if the appropriate controls are in place to ensure proper handling of resources and to protect yourself from employee theft.

We assess your internal control systems to determine the efficiency and effectiveness of your operating procedures. Then we make recommendations that help your company become stronger and more profitable by correcting any inefficient or ineffective operating procedures we find.

What we do for you…

• Implement segregation of duties so that duties are divided or segregated among different people to reduce the risk of error or inappropriate actions. No one person has control over all aspects of any financial transaction.
• Make sure transactions are authorized by a person delegated approval authority when the transactions are consistent with policy and funds are available.
• Ensure records are routinely reviewed and reconciled by someone other than the preparer or transactor to determine that transactions have been properly processed.
• Make certain that equipment, inventories, cash, and other property are secured physically, counted periodically, and compared with item descriptions shown on control records.
• Provide employees with appropriate training and guidance to ensure they have the knowledge necessary to carry out their job duties, are provided with an appropriate level of direction and supervision, and are aware of the proper channels for reporting suspected improprieties.
• Document policies and procedures and make them accessible to employees. The documented policies and procedures provide day-to-day guidance to your staff and the continuation of duties in the event of prolonged employee absences or turnover.
• Review operations to ascertain whether results are consistent with established objectives and goals and whether the operations are being carried out as planned.

If you’d like more information about our internal control services, please schedule a free consultation.

A Certified Acceptance Agent is a person or an entity (business or organization) who, pursuant to a written agreement with the IRS, is authorized to assist individuals and other foreign persons who do not qualify for a Social Security Number but who still need a Taxpayer Identification Number (TIN) to process a Form 1040 and other tax schedules. The Acceptance Agent facilitates the application process by reviewing the necessary documents and forwarding the completed forms to IRS.

Planning is the key to successfully and legally reducing your tax liability. We go beyond tax compliance and proactively recommend tax-saving strategies to maximize your after-tax income.

We make it a priority to enhance our mastery of the current tax law, complex tax code, and new tax regulations by attending frequent tax seminars.

Businesses and individuals pay the lowest amount of taxes allowable by law because we continually look for ways to minimize your taxes throughout the year, not just at the end of the year.

We recommend Tax Saving Strategies that help you…

• Grow and preserve assets by keeping more of what you earned.
• Defer income so you can keep your money now and pay fewer taxes later.
• Reduce taxes on your income.
• Reduce taxes on your estate.
• Reduce taxes on your gifts so you can give more.
• Reduce taxes on your investments so you can grow your wealth faster.
• Reduce taxes on your retirement distributions so you can retire in style.

Are you having problems with the IRS?

We’re here to help you resolve your tax problems and put an end to the misery that the IRS can put you through. We pride ourselves on being very efficient, affordable, and of course, extremely discreet. The IRS problems will not just go away by themselves; they just keep getting worse with penalties and interest being added each day.

If you owe the IRS, you have a very serious problem. It may take the IRS several years to catch up to you, but they’re relentless and have no mercy in collecting all the money that is owed. When the collection process starts, they’ll make your life miserable and literally ruin all aspects of your life.

Please take a look through our complete IRS problem resolution services listed below.