If you’re running a business in Charlotte or Lake Norman, your books shouldn’t just be a mess of receipts and unreconciled bank accounts. Monthly bookkeeping is the financial backbone of your business—and yet many Charlotte entrepreneurs are either doing it themselves or relying on part-time help that leaves major gaps.
At Polaris Tax & Accounting, we deliver real monthly bookkeeping for Charlotte-area businesses: clean reports, tax-ready numbers, and proactive insights.
Here’s what you should expect.
1. Consistent Transaction Categorization
Every month, your transactions (from checking accounts, credit cards, and payment platforms) should be categorized accurately into your chart of accounts.
We go beyond QuickBooks or Xero rules:
- Ensure expense categories align with IRS guidelines
- Flag misclassified transactions (e.g., personal vs. business)
- Spot duplicate or missing entries
2. Bank and Credit Card Reconciliations
Reconciliations confirm that what your software says matches your actual bank balances. We reconcile:
- Checking accounts
- Savings accounts
- Credit cards
- Loan balances
If this isn’t done monthly, your financials could be misleading—and dangerous come tax time.
3. Financial Reports You Can Actually Read
Each month, Polaris sends Charlotte clients:
- Profit & Loss Statement (P&L)
- Balance Sheet
- Cash Flow Statement
More importantly, we explain them. No accounting jargon. Just clear insights:
- Is your margin healthy?
- Are expenses creeping up?
- Are cash reserves sustainable?
4. Sales Tax and Payroll Sync (If Applicable)
If you collect sales tax or run payroll in North Carolina, your books must match those filings. We:
- Track sales tax liabilities
- Reconcile payroll summaries to your GL
- Flag variances early so you’re not surprised later
5. Communication and Context
What good is a clean set of books if your bookkeeper won’t talk to you?
At Polaris, every Charlotte client gets:
- A monthly report with commentary
- A real human available for questions
- Option to bundle tax planning and projections into the process
What It Shouldn’t Look Like
Bad monthly bookkeeping usually includes:
- No reconciliations
- Missing or duplicated income
- “Miscellaneous” expense categories everywhere
- No guidance, no planning, no support
We’ve taken over many accounts from bookkeepers who were months behind—and clients didn’t even know it.
Ready for a Real Monthly Bookkeeping Process?
We specialize in helping Charlotte businesses—especially S Corps and growing service businesses—stay on top of their numbers every month.
Schedule a monthly bookkeeping consultation now to see how clean books can unlock better decision-making.
Related Charlotte Blog Posts: