If you’re running a private medical or dental practice, your financial health is just as important as your patients’. Yet too many healthcare professionals rely on outdated software or passive tax preparers who check in once a year.

At Polaris Tax & Accounting, we help doctors, dentists, and practice managers clean up the mess, modernize their systems, and start using real-time data to run stronger, more profitable clinics.

Your Practice Is Not Like a Regular Business

Whether you’re billing insurance or collecting direct pay, managing reimbursements, payroll, equipment, and compliance takes precision.

Here’s what we commonly see from practices using legacy systems:

  • Co-mingled owner and business expenses
  • Payroll liabilities that don’t match books
  • Missing depreciation on expensive equipment
  • Overlooked reimbursements or write-offs

These mistakes aren’t just cosmetic—they directly impact your tax liability, profit margins, and even malpractice insurance audits.

Polaris Brings Structure, Accuracy, and Strategy

We offer monthly bookkeeping services built specifically for professional practices:

  • Clean P&Ls by provider or department
  • Accrual-based bookkeeping for better financial visibility
  • Owner draw tracking to ensure clean tax filings
  • Depreciation schedules for equipment and leaseholds

All built on cloud-based tools like Xero, not outdated desktop software.

Cloud-Based Bookkeeping Means Better Oversight

We don’t just “do the books”—we provide secure, accessible data in real-time:

  • Bank feeds and automation reduce manual errors
  • Paperless receipt and expense tracking keeps you audit-ready
  • Multi-location visibility if you run more than one practice
  • HIPAA-conscious workflows for financial and operational security

Know What’s Driving (or Draining) Profit

We help you analyze the real drivers of success:

  • Revenue per procedure or provider
  • Overhead by category (payroll, rent, supplies)
  • Cash flow forecasts tied to insurance payments
  • KPI tracking: gross margin, net income per chair, patient value

With Polaris, your financial reports aren’t just compliance—they’re strategy.

Bonus: Your Tax Planning Starts with Better Books

If your books are messy, your tax planning is worthless. That’s why every Polaris bookkeeping client is eligible for proactive tax planning services:

  • Entity optimization (S-Corp, multi-member, PS)
  • Section 179 and bonus depreciation strategy
  • Retirement contributions + owner compensation modeling

We build your tax strategy around clean data—not estimates and assumptions.

What Happens When You Upgrade to Polaris?

We’ve onboarded medical and dental clients who were stuck with:

  • QuickBooks Desktop messes
  • Unfiled payroll reports
  • Misclassified reimbursements
  • Inconsistent owner comp

We rebuilt their books, moved them to Xero, and helped them:

  • Reduce tax liabilities
  • Plan ahead for growth
  • Secure financing

Ready to Modernize Your Practice’s Books?

Schedule a consultation with our team today. We support healthcare providers across the U.S. with remote-first, cloud-based solutions built for modern practices.

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